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Case study · Car rental platform
A single platform for corporate rentals, individual customers and fleet operations.
XPSoft digitised Terra Rent a Car’s rental workflow—from offer and availability to contracts, handover, return, invoicing and reporting.
ClientTerra Rent a Car
ModulesB2B · B2C · Fleet
Growth3–4 to 50+ companies
AccessRole-based
The challenge
Rental operations depend on availability, documents and precise handovers.
Teams needed to know which car was available, what happened before and after the requested period, and which documents had to be generated.
Corporate and individual rentals required related but distinct workflows, with full fleet history.
The XPSoft solution
One operational system connecting CRM, reservations, documents and fleet.
The platform automates document generation, availability checks, calendars, handovers, payments, alerts and revenue/cost reporting.
Availability
Find suitable vehicles and adjacent bookings.
Offer and contract
Generate documents from templates.
Handover and return
Guide operational actions and reports.
Settlement
Handle payment, corporate statements and reporting.
Capabilities
Features built around the real process.
Document templates
Offers, contracts, handover reports and appendices.
Document conversion
Turn an accepted offer into a contract package.
Availability
Rapid vehicle search for a selected period.
Rental calendar
View bookings per vehicle or fleet.
Operational dashboard
Returns, handovers and urgent actions.
Corporate rentals
Company contracts, statements and renewal alerts.
Individual rentals
Customers, online payment links and damage history.
Financial reporting
Revenue and expenditure analysis.
Google reviews
What the client says about working with us.
An excellent collaboration every time, with a high level of professionalism and technical expertise.Terra ServiceView Google profile ↗
Business impact
Automation supported growth from a few corporate customers to more than 50.
After implementing the platform and automations, Terra expanded from approximately 3–4 company customers to more than 50.
The portfolio includes large organisations, particularly in the automotive sector.
Standardise
Define templates and operating rules.
Automate
Generate documents and alerts.
Coordinate
Use calendars and dashboards.
Scale
Serve more customers with controlled processes.
Impact
A scalable rental operation with better visibility.
50+ corporate customers
Growth supported by structured workflows.
Faster documents
Reusable templates reduce repetitive work.
Clear availability
Calendar and adjacent bookings aid selection.
Unified fleet data
Rentals, damage, maintenance and costs connect.
Relationship to fleet management
The rental platform integrates the dedicated fleet-management module described in a separate case study.
Frequently asked questions
About this solution.
Does the platform support B2B and B2C rentals?
Yes, with dedicated workflows for companies and individuals.
Can documents be generated automatically?
Yes, from configurable offer, contract, report and appendix templates.
How is availability checked?
Through period-based search and calendars per vehicle or fleet.
Explore the fleet-management case study →