Internal Order
An authorised user initiates and manages the internal requirement.
Case Study · Web Platform
ePO v2 — procurement traceability, from internal need to consumption.
A custom platform developed for Lear Corporation that digitalizes the procurement workflow and provides visibility into receiving and the use of equipment and consumables.
ClientLear Corporation
First version2007
ePO v22012
ExperienceDesktop · Tablet · Mobile
The challenge
Recurring purchases with no visibility into actual consumption.
The same equipment and consumables were repeatedly ordered, but there was no clear traceability after receiving. It was difficult to determine when an item had been used, by which department or by which operator.
Shortages were discovered only when the products were needed, making planning difficult and potentially delaying operations.
The XPSoft solution
One digital workflow for requests, approvals, orders and consumption.
ePO v2 connects requesting departments, managers, finance, procurement, receiving and maintenance through a controlled process with clearly defined roles and responsibilities.
Three quotations
Procurement requests and attaches supplier quotations.
Online approval
The request quickly moves through the approval levels configured in the platform.
Purchase Order
The approved IO is converted into a PO and released for ordering.
Receiving and use
Products are labelled, received and tracked through consumption.
Capabilities
Features built around the real procurement process.
IO and PO
Internal Order creation and management, followed by Purchase Order generation.
Configurable approvals
User-level workflows for a direct supervisor, department manager, finance manager and plant manager.
Suppliers and quotations
Management of suppliers, documents and quotations associated with each purchase.
Budgets and values
Value control and reporting adapted to cost centres.
Specialised roles
Distinct permissions for requesters, managers, procurement, receiving and other responsibilities.
Reports and dashboard
Operational visibility and reports configured for the organisation's needs.
Audit history
Quotations, approvals and actions remain available for later verification.
Notifications
Alerts for important actions and email notifications when minimum stock is reached.
Dedicated maintenance module
Traceability by packaging unit and operator.
When products arrive, they are registered and barcode labels are printed for each packaging unit. At consumption, the operator scans their employee badge and then the label of the product being used.
The platform can therefore identify who consumed an item, when it was used and the department or cost centre to which it should be allocated.
Receiving
Ordered products are registered in the system.
Labelling
A barcode is printed for the packaging unit.
Identification
The operator scans their employee badge before consumption.
Consumption
The product label is scanned and the movement remains in the history.
Impact
Better control, faster decisions and audit-ready information.
End-to-end traceability
Visibility into received and consumed items, the operator and the department involved.
Stockout prevention
Automated alerts support replenishment before critical products are depleted.
Faster approvals
The online workflow sends each request to the people designated by the administrator.
Flexible reporting
Costs and consumption can be analysed by cost centre and the criteria required by the company.
About the project
ePO v2 is a custom solution developed by XPSoft for Lear Corporation. For confidentiality reasons, architecture, technology and operational data are not publicly disclosed.