Import
Load ERP and accounting files.
Case study · Tax reporting automation
From accounting exports to validated D394 submission and ANAF receipt tracking.
An automation platform for an international automotive manufacturer that reduces repetitive work and improves control over D394 reporting.
ClientConfidential
IndustryAutomotive
IntegrationFiles · SPV
OutputD394 XML
The challenge
A tax declaration combines large data volumes with strict validation rules.
Information from ERP and accounting systems had to be consolidated into the structure required for D394.
Errors discovered only at submission created rework, while submission status and receipts also needed reliable tracking.
The XPSoft solution
A controlled flow from import to receipt.
The platform imports files, normalises data, applies validations, generates XML, submits through SPV and monitors the returned receipt.
Prepare
Map and consolidate required information.
Validate
Check structure and business rules before submission.
Submit
Generate XML and send through SPV.
Receipt
Track ANAF processing and archive the response.
Capabilities
Features built around the real process.
File imports
Receive data from existing business systems.
Data mapping
Transform source columns into the required structure.
Pre-validation
Identify incomplete or inconsistent records.
XML generation
Create the declaration file in the accepted format.
SPV transmission
Submit through the configured channel.
Receipt tracking
Monitor acceptance or reported errors.
Audit history
Keep files, actions and responses together.
Role-based access
Separate preparation, verification and administration.
Compliance flow
Validation happens before transmission, where corrections cost less.
The platform checks required information and structural consistency before producing the final XML.
Users receive actionable exceptions and can correct source data before SPV submission.
Load
Import period files.
Check
Run validation rules.
Generate
Build the D394 XML.
Follow
Submit and monitor the receipt.
Impact
Less manual processing and a clearer reporting trail.
Earlier error detection
Issues appear before submission.
Repeatable process
The same controlled steps every period.
Submission visibility
Status and receipt are easy to follow.
Audit-ready history
Inputs, XML and responses remain connected.
Legal context
The platform supports the technical reporting process. The taxpayer remains responsible for data accuracy and compliance with current ANAF requirements.
Frequently asked questions
About this solution.
What data does the platform import?
ERP and accounting information supplied through configured files.
Does it generate and validate XML?
Yes, it validates data before producing the declaration XML.
Does it track the ANAF response?
Yes, submission status and the returned receipt are monitored.